Volunteer

  • Additional spots and a new shift for Volunteers have been added!

    Please note that the volunteer program at the CA Watermark Conference for Women has changed.

    Volunteers are still needed to help us set up before the Conference and to keep things running smoothly on conference day. This year, however, we are only accepting volunteers that can help on one of five 8-hour shifts, noted below. The volunteer shifts currently available for the 2020 CA Watermark Conference for Women are as follows:

    • SHIFT 1: Tuesday, February 11, 2020: 9:00a – 5:00p
    • SHIFT 1a: Tuesday, February 11, 2020: 12:00n – 8:00p
    • SHIFT 2: Wednesday, February 12, 2020: 5:45a – 1:45p
    • SHIFT 3: Wednesday, February 12, 2020: 9:00a – 5:00p
    • SHIFT 4: Monday, February 10, 2020: 11:00a – 6:00p (NEW)

    Volunteer sign up is ONLINE ONLY, and each shift has a limited number of spots. If you are unable to select the shift you prefer, it has reached capacity and you will need to sign up for a different shift.

    You will receive an automated email generated by the website to confirm that your submission was registered. If you do not receive such an email within 24 hours of filling out the form, please go back and try signing up again using the same email address. The system will either accept the second try or indicate that the email has already been registered – either way your submission is confirmed. Please do not email the volunteer coordinator until you have tried to re-register as directed.

    In January, you will receive a follow-up email from the Volunteer Coordinator Amy Blankenbiller (ablankenbiller@conferenceforwomen.org) seeking confirmation that you are still interested and available to assist. You MUST respond to this email to secure your spot. Be sure to check your spam folders – the volunteer coordinator will no longer call potential volunteers, and if you do not respond to the confirmation email we will reach out to someone else on the list.

     

    Important Notes

    • We cannot guarantee a seated job for any volunteer. There are a few tasks that may be done while seated, but it is unlikely that anyone will be able to be seated for his/her entire shift.
    • Volunteers helping on the day of the conference (2/12/20) will not have a seat in the Keynote Luncheon but will be provided lunch and will be able to watch the speakers through a live video feed in a separate room.
    • Volunteers helping with Resume Review or Coaches Corner should NOT sign up here. Please email ddmcveigh@conferenceforwomen.org for additional information.

     


    Before Conference Volunteer Options (Feb. 10-11)

    SHIFT 4 (Monday, February 10: 11:00a-6:00p)
    SHIFT 1 (Tuesday, February 11: 9:00a-5:00p)
    SHIFT 1a (Tuesday, February 11: 12:00n-8:00p)

    NOTE: Volunteers may be released early from any of the above shifts if all tasks are complete, but please plan to stay until the time noted.

    Duties Include: stuffing conference goodie bags, putting name badges together, delivering materials to session rooms, assisting with speaker materials, etc.

    Dress: Casual, comfortable clothes and shoes that support a lot of standing and walking.

     

    Day of Conference Volunteer Options (Feb. 12 - Note New Shift times for 2020)

    SHIFT 2 (Early shift day of conference: 5:45a-1:45p)
    SHIFT 3 (Second shift day of conference: 9:00a-5:00p)

    Duties Include: speaker escorts, traffic flow, session timekeepers, session monitors, bag distribution, and helping in the Career Pavilion, with booking singings and other activities in the Exhibit Hall.

    Dress: All volunteers on the day of the Conference are requested to wear white and black (i.e., black pants and a white blouse or sweater) or all black. No jeans or graphic t-shirts. We recommend comfortable clothes and shoes that support a lot of walking.


     

    Frequently Asked Questions

    Who can I contact with questions not answered on the website?

    Amy Blankenbiller, Volunteer Coordinator for the Conference for Women, can be reached at ablankenbiller@conferenceforwomen.org, but please read through the information on this page and other parts of the conference website before contacting her.

    Do I need to register for the conference separately?

    NO. Your conference registration for the conference is handled through the Volunteer Coordinator (Amy B.).

    Can I attend the conference if I am a volunteer?

    YES. Volunteers helping on February 10 & 11 on are provided a pass to attend the entire conference on 2/12/20. Volunteers on Shift 2 can attend Session III and explore the Exhibit Hall after their shift is completed. Volunteers on Shift 3 can attend the Opening Session and explore the Exhibit Hall before starting their shift.

    NOTE: passes to the Workplace Summit are not provided to volunteers and will need to be purchased separately.

    Will I be able to attend the keynote luncheon?

    All volunteers will be provided lunch and hear the keynote luncheon speakers.
    Lunch is provided during Shift 1 on the day before the conference.

    Are special meals provided?

    There is one alternative meal which satisfies vegetarian, vegan and gluten free needs. You will need to check the box where indicated on your volunteer sign-up form to secure the alternative meal. If you have other dietary restrictions, please bring your own food, as no other special meals will be offered.

    What will I be doing during my volunteer shift?

    Specific duty assignments and related instructions are handled on site.

    Are parking and travel costs covered for volunteers?

    NO. The conference does not reimburse volunteers for parking or travel. If you have questions regarding parking locations or transportation, look under the "Conference" tab on the home page for travel information.

    What are the next steps?

    You should receive an automatic email from the website to indicate that your volunteer for was received. If not, try again as directed in the instructions on this webpage OR contact Amy B.

    Otherwise, the next contact will be from Amy B. in early January to confirm your availability and shift assignment. For the 2020 conference, this means you will receive an email right after the first of the year.

    What should I do if I do not receive a confirmation email?

    Be sure to check the email account used on your volunteer form and your spam folders approximately five (5) weeks before the conference. If you do not have a message, email Amy B. at ablankenbiller@conferenceforwomen.org to inquire. DO NOT WAIT until a week or two before the event or you risk losing your spot.

    Full Shifts will not be selectable. If you cannot select a certain shift, you will need to choose another option.
  • You are invited to upload a photo to help Amy B. put a face with your name.
    By checking this box, I commit to volunteer at the Conference in whatever way I'm needed during my chosen timeslot. I will also do whatever I can to promote the Conference to my contacts in advance of the event. In exchange, I will attend the conference for free. I understand that professionalism and a positive attitude will be expected at all times.
  • This field is for validation purposes and should be left unchanged.

Subscribe to e-News