Volunteer

All volunteer slots are full. Please sign up for the waiting list

Volunteers help us set up the day before the conference and keep things running smoothly on conference day. You are required to work only one shift and, in exchange for volunteering, you will receive free admission to the conference. Please do not register for the conference separately – you are registered through the volunteer program.

Volunteer sign-up is ONLINE ONLY, and each shift has a limited number of spots. If you are unable to select the shift you prefer, it has reached capacity and you will need to choose a different shift.

You will receive an automated email confirming that your submission was registered. If you do not receive such an email within two (2) days of filling out the online form, please go back and try signing up again using the same email address. The system will either accept the second try or indicate that the email has already been registered – either way your submission is confirmed. Please do not email the volunteer coordinator until you have tried to re-register as directed.

Six (6) weeks before the conference, you will receive an email indicating you have been selected to assist as a volunteer and seeking confirmation that you are still interested and available to assist. You MUST respond to this email to secure your spot. Be sure to check your spam folders – the volunteer coordinator will no longer call potential volunteers, and if you do not respond to the confirmation email we will reach out to someone else on the list.

The waiting list begins only after all spots on all shifts are full. Names on the waiting list are not contacted until a week or two before the conference.

IMPORTANT NOTES

  • – There are very few tasks that do not involve walking or standing. Anyone who needs to sit or has other restrictions should sign up for Shift 1.
  • – Preference will be given to local volunteers.
  • – Volunteers helping with Resume Review or Coaches Corner should NOT sign up here. Please email [email protected] for additional information.

DAY BEFORE CONFERENCE VOLUNTEER OPTIONS
February 21, 2019

SHIFT 1 (Day before conference: 9:00a-4:00p) NOTE: Volunteers may be released early, if all tasks are complete, but please plan on a full day.

Duties Include: stuffing conference goodie bags, putting name badges together, delivering materials to session rooms, assisting with speaker materials, etc.

Dress: Casual, comfortable clothes and shoes that support a lot of standing and walking.

DAY OF CONFERENCE VOLUNTEER OPTIONS (Note New Times for 2019)
February 22, 2019

SHIFT 2 (Early shift day of conference: 5:45a-10:45a)

SHIFT 3 (Second shift day of conference: 8:00a-1:00p)

SHIFT 4 (Afternoon shift day of conference: 12:00n-5:00p)

Duties Include: speaker escorts, session timekeepers, session monitors and helping in the Career Pavilion, with booking singings and other activities in the Exhibit Hall.

Dress: All volunteers are requested to wear white and black (i.e., black pants and a white blouse or sweater) or all black. No jeans or graphic t-shirts. We recommend comfortable clothes and shoes that support a lot of walking.


Frequently Asked Questions

Who can I contact with questions not answered on the website?

Amy Blankenbiller, Volunteer Coordinator for the Conference for Women, can be reached at [email protected], but please read through the information on this page and other parts of the conference website first.

Do I need to register for the conference separately?

NO. Registration for the conference is handled through the Volunteer Coordinator (Amy B.) for volunteers.

Can I attend the conference if I am a volunteer?

YES. Volunteers on are provided a pass to attend the entire conference. Volunteers on Shifts 2,3 & 4 can attend sessions before and/or after their assigned shifts.

Will I be able to attend the keynote luncheon?

All volunteers will be provided lunch and hear the keynote luncheon speakers.
Also, lunch is provided during Shift 1 on the day before the conference.

Are special meals provided?

Meals which satisfy vegetarian, vegan and gluten free needs will be provided if you make a notation on your sign-up form. If you have other dietary restrictions, please bring your own food, as no other special meals will be offered.

What will I be doing during my volunteer shift?

Specific duty assignments and related instructions are handled on site.

Are parking and travel costs covered for volunteers?

NO. The conference does not reimburse volunteers for parking or travel. If you have questions regarding parking locations or transportation, look under the “Conference” tab on the home page for travel information.

What are the next steps?

Amy B. will reach out to you approximately forty-five (45) days prior to the conference to confirm your availability and shift assignment. Each year folks reach out earlier to “check in,” but please be patient.

What should I do if I do not receive a confirmation email?

Be sure to check the email account used on your volunteer form and your spam folders approximately 4-5 weeks before the conference. If you do not have a message, email Amy B. at [email protected] to inquire. DO NOT WAIT until a week or two before the event or you risk losing your spot.


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