Frequently Asked Questions

2019 Attendee Information

Name Badges / Tickets

You should arrive at the Workplace Summit or Conference with your printed name badge as it is your ticket for entry. All attendees print their own name badges or tickets. If you have a problem printing your badge, come to registration in the Hub off of the main Lobby and we will print it for you.

The main registrant for a group of people has been instructed to email the badges / tickets to each person in the group for them to print themselves. 

If someone else registered you or bought your ticket, and you are not the “primary” registrant, please contact the primary registrant for your badge or ticket. Only the primary registrant was given a username and password to log in to email the badges.

Primary registrants: To print, log in to your account. (Login information was emailed to you in your confirmation). Click on the “Badges / Tickets” button. Next to your attendee names, choose “Email Name Badges.”  

Lanyards and badge holders will be provided at the conference.

Special Meal Requests (Conference Only)

The deadline to request special meals was Tuesday, February 12th. There are two lunch options:

  • The Standard Meal (Gluten-free)
    Organic chicken shawarma, organic quinoa & brown rice salad, roasted cauliflower, spiced chickpea salad, lemon tahini
  • The Alternate Meal (Vegan & Gluten-free)
    Tofu shawarma, organic quinoa & brown rice salad, roasted cauliflower, spiced chickpea salad, lemon tahini

Everyone will receive the Standard Meal by default. To request the alternate lunch, the primary registrant must log in and make that selection for each relevant attendee.

If neither meal meets your needs due to restrictions, allergies or you simply want something different, you may bring your own lunch with you.

Cancellations / Replacements / Name Changes

All tickets are non-refundable, however you may transfer your registration to someone else. Simply log in to your account and Edit the badge name, then email it to the new attendee for him/her to print.

If you were registered by someone else and can no longer attend, the primary registrant technically owns that ticket / name badge and only they can make any changes – please contact the person who registered you.

Changes can be made to attendee names until the conference begins.

If you have changes to attendees the day of the conference, please send the attendees to Registration for new badges (with some sort of documentation that they are to replace someone else). Registration will open at 7:00am.

Breakout Session Choices

All breakout sessions – and the morning general session – are first-come, first-served seating. There is no pre-registration for breakout sessions. Please check the Agenda to decide which breakout sessions interest you most, and have a backup in mind in case that one is full when you arrive.

You may create a personal schedule in the conference app of your session choices, however this does not register you for or guarantee seating in any specific breakout session.

Nursing Mothers

We do have nursing mother’s rooms with privacy screens, extra electrical outlets and a refrigerator for storing pumped milk. These can be found in Meeting Room 214 and the Grand Ballroom pre-function area.

Bag Check

Lost and found and coat check for the day will be located in the HUB, adjacent to the lobby.

Backpacks

Laptop bags, backpacks and purses of all sizes are allowed. All bags are subject to search when you enter through security.

Hoping for Tickets

The Feb. 22 conference is completely sold out and we do not have tickets available for sale. If we did, we would alert those at the top of our wait list via email.

Please check our Facebook page and the conference app to connect with individuals who may be looking to sell or donate their tickets last-minute. Any transactions are private, and the conference does not assist in matching up those looking for tickets with those selling tickets.

Occasionally, if we become aware of no-shows on Conference day, we do our best to make those tickets available for purchase. Please check our website, Twitter and Facebook on conference day if you hope to attend. If this happens it is usually around 10am and usually a very limited number of tickets available first-come first served.



When is the conference?

The 2019 conference will be held on Friday, February 22, 2019. Sign up for our newsletter to receive news and updates, including registration announcements for future conferences.

How long is the conference?

One day, 7:30 AM to 5:00 PM (exact times subject to change)

Where is the conference?

San Jose Convention Center
150 W. San Carlos St.
San Jose, CA 95113
(408) 295-9600

For directions, please visit sanjose.org. Travel information will be posted on our Travel and Discounts page as the conference date gets closer and will also be included in the registration confirmations sent via mail three weeks prior to the event.

Who is speaking this year?

Information changes frequently as more speakers are added onto the conference; please check our speaker page for updated information.

How much is a ticket and what does it include?

Workplace Summit tickets are $75 each. Tickets are still available for the February 21, 2019 event.

Conference tickets are $240 each, or $2,400 for a table of ten. The 2019 Conference is now sold out. Add your name to the ticket waiting list here.

Your ticket includes:

– Seated lunch
– Two main keynote sessions
– Three breakout sessions featuring more than 15 topics to choose from
– Afternoon small-group “roundtables” and networking opportunities
– All-day access to the Exhibit Hall, featuring local and women-owned businesses, additional workshops, a bookstore and more
– Access to one-on-one career coaching and resume critique

We typically sell out well in advance of the conference date. 

What should I wear?

Attendees generally wear business casual attire. During the day, you will be moving throughout the convention center, including up and down stairs, so wear comfortable and appropriate clothing and shoes.

How do I register?

Tickets for the 2019 conference are sold out. Add your name to the ticket waiting list here

Registration for the 2020 conference opens September 12, 2019.

What is the Workplace Summit?

The Workplace Summit is a new event that takes place the afternoon before the main conference in the San Jose Convention Center. This afternoon of lectures and workshops is designed to bring thought leaders together in one place to educate mid-level managers, executives and HR professionals about strategies to achieve inclusion and diversity in the workplace. We strive for at least a 50% male audience to foster more productive discussions.

Learn more.

Cancellations

Cancellations must be made in writing and emailed to [email protected]conferenceforwomen.org by January 11, 2019 along with a $25 mandatory cancellation fee.

Seating

Seating is done on a first-come/first-served basis except for the lunch session. If a table is purchased, assignments are made based upon registration date — individual seats are also assigned by date and multiple guests within a single reservation will be seated together. Requests for special seating cannot be accommodated.

Special Needs

Reasonable accommodations will be made for attendees with special needs. If you have special needs, please send us your written request to [email protected]conferenceforwomen.org by January 22, 2019.

How do I become a sponsor?

Contact Marlyse Fant at [email protected].

How do I become an exhibitor?

Visit our exhibitor page to download the application (available closer to the conference date). Email [email protected] with any additional questions.

Can I volunteer at the conference?

Yes! We depend on volunteers to keep things running smoothly. In exchange for their time and effort, volunteers are given complete access to Conference offerings outside of their shift schedule. Visit our Volunteer page for everything you need to know about signing up.

Are men welcome at the conference?

Most warmly! If you want to go fast, go alone. If you want to go far, go together. We believe that gender partnership is the surest way to create workplaces that work for everyone. While the majority of our attendees are women, men are starting to attend in greater numbers and typically find the day’s programming unique and enlightening.

I have another question. Who can help me?

Visit Contact Us for a list of contacts who can help.

Subscribe to e-News